Frequently asked questions and facts aimed at researchers about our grants schemes

Contents

General Enquiries

Do you give feedback to unsuccessful applicants?

Yes. Feedback is provided on request after funding decisions are announced although due to the volume of applications received this can take some time to prepare. Feedback is normally given via email and is compiled based upon comments from our Grant Review Board.

I have become aware of an instance of bullying/harassment associated with an Alzheimer's Research UK-funded grant, what should I do?

You should contact our Head of Research by emailing research@alzheimersresearchuk.org in the first instance. Your concerns will then be handled in accordance with our bullying and harassment policy.

I’m looking to apply for an Alzheimer's Research UK grant. When can I start my application and when is the next deadline?

Rounds open approximately three months before the deadline. Please refer to our individual grant scheme pages for upcoming deadlines.

I need clinical expertise on my proposal, could you put me in touch with some of your researchers?

Unfortunately, we are unable to share personal details of any of our researchers. However, a list of currently funded projects can be found on our web pages.

Grant Schemes and Eligibility

I am not sure which grants I am eligible for. Where can I find out?

Please see our individual grant schemes pages and/or our Eligibility Guidelines.

Do you give grants to support travel to conferences?

No. Although moderate travel costs for conferences can be requested in our larger grant schemes, we do not give individual grants to support scientists travelling to conferences. Researchers can however apply for travel bursaries through our network centres.

Do you have any grants for students (e.g Masters, PhD students)?

We do not have any grant schemes to support undergraduate or master’s students.

We do have a PhD Scholarship scheme for students undertaking a 3-year PhD. However, this scheme must be applied for by the prospective supervisor, not the prospective student.

Can I apply for funding if I am not a UK resident?

Yes, some of our schemes are open to international lead applicants. Please download our Eligibility Guidelines for further details.

I would like funding for a drug discovery project but this is excluded from the majority of your response mode funding schemes. What are my options?

Response mode funding for drug discovery projects is only available through our Fellowship and PhD studentship schemes. If you’re interested in pursuing a drug discovery project we encourage you to consider applying to the Dementia Consortium or approaching one of our Drug Discovery Institutes to discuss the potential for collaboration.

Should I apply for a Research Fellowship or a Senior Research Fellowship? What’s the difference?

We removed the time-bound eligibility criteria for our Fellowships in 2017. Instead we now use our Early Career Researcher Framework to assess researchers’ eligibility for our Fellowships. We anticipate researchers being able to establish their own eligibility for our Fellowship schemes upon consultation of this framework. Essentially, research Fellowships are viewed as an opportunity for a researcher to develop a tool-box of skills which they will go on to use in their future career. Senior Research Fellowships are for those researchers who are on the verge of independence and have a strong track record of leadership in their field.

Do I need to have submitted my thesis at the point of applying for a Research Fellowship?

No, but you would need to have completed your PhD and passed your viva ideally before the final Grant Review Board meeting and certainly before we can issue a contract.

What is your resubmission policy?

At ARUK, the Grant Review Board do invite some applications to be resubmitted, however applications can only be invited for resubmission once. If a resubmitted application isn’t funded, it will not be invited for resubmission again.

Grant Tracker

Does Alzheimer’s Research UK require paper copies of the application? Where should I post them?

Yes. Although all applications are made electronically, we also require one paper copy of the application PDF for all our grant schemes. Double sided printing is preferred and copies must be stapled in the top left hand corner.

Please post the paper copies to:

Alzheimer’s Research UK
3 Riverside
Granta Park
Cambridge
CB21 6AD

The deadline for the paper copies is usually two weeks following the deadline for the electronic submission.

I have received an email asking me to log in as a co-applicant/authorised signatory/advisor, but once logged in cannot see the relevant grant?

There could be a number of reasons for this.

The most common is that you have a duplicate account and you have logged into the one that was not added; you will need to ensure you log in using the email address to which the email was sent. Duplicate accounts are created when people log in with two different email addresses, e.g. jsmith@uni.ac.uk and jsmith@university.ac.uk, or when a co-applicant/collaborator uses the wrong email address when adding you to their grant. If you think you might have duplicate accounts, please contact the Research Team on research@alzheimersresearchuk.org.

Other reasons can include the lead applicant changing your role after your initial addition, the application being deleted, or following a link from an older email. If you are in any doubt, please contact the Research Team on research@alzheimersresearchuk.org.

What happens if one of my attachments doesn’t embed into the final PDF?

In the first instance, please ensure that you have ticked the box on the application form for embedding documents if you wish them to embed. If your attachment is of a file type that cannot embed (e.g. Docx, PNG image files), it will still be attached electronically. The difference is that when you submit your proposal we will receive that document as a separate file, alongside the application PDF, rather than as a part of it. When you print, you will need to ensure that you print any non-embedded files and staple them to the back of the application as an appendix (E.g Excel files).

How can I update my CV on Grant Tracker?

CVs are not edited from the application form but from the “Manage My Details” page. This can be accessed from the left-hand menu when first logging in. The advantage to this system is that you only need to enter your CV details once, and they will automatically be pulled through to any ARUK grant on which you are a lead applicant or co-applicant.

Why does my application PDF have a ‘working copy’ watermark / a different reference?

When an application is at an early stage, for example if the co-applicants and authorised signatory have not yet confirmed their participation, then it will show a ‘Working copy’ watermark.

When an application form is first opened it is assigned a pre-submission reference, e.g. 1445. Upon successful submission the number will change to a submission reference, e.g. Alzheimer’s Research UK-PG2014-1.

Who will be required to act as the authorised signatory? If I am the Head of Department, do I have to approve my own application?

Please check your department’s procedure for signing off grant applications. Alzheimer's Research UK prefer the authorised signatory to be someone in your department’s research office with the expertise to review your finance and costs section.

If your department requires the Head of Department to act as signatory, and you are the Head of Department then yes, please select yourself as the authorised signatory. Buttons to view, edit, submit and approve the application should appear on the very first page you reach when you access your application.

Why can’t I add a co-applicant/participant to the application?

All participants must be registered for an account on our application system, Grant Tracker before they can be added to a grant application. Registration to Grant Tracker can take up to 3 working days to be authorised.

If you cannot add a participant to an application, it is likely that their registration to Grant Tracker is still pending. If the registration hasn’t been authorised after 3 working days, please contact the Research Team on research@alzheimersresearchuk.org

Why can’t I submit my application?

Check all sections are filled in correctly and that all participants* have both i) confirmed their participation and ii) approved the application on Grant Tracker.

* Note that Collaborators only need to confirm participation, they do not need to approve the application.

Can there be more than one lead applicant on a grant application?

No, you can add co-applicants but there can only be one lead applicant per application. The lead applicant has overall accountability for the application.

Is there a word limit for applications?

Example application forms can be found on our individual grant scheme pages. World limits vary according to scheme, guidance regarding word limits can be found on the application form and help-text on Grant Tracker.

Finance

Should I include inflation when I calculate my costs?

Different institutions have different rules on how inflation should be calculated when costing grants. For salary costs, inflation can be included either within the other salary lines (basic salary, national insurance, etc.), or separated into the designated line for inflation. Please set the entries in the inflation line to £0 if it instead incorporated into any of the other salary lines.

For non-salary costs, please use the box provided on the application form to indicate the percentage used to calculate inflation.

Does Alzheimer’s Research UK honour national pay awards?

Yes, up to a ceiling of 5% per annum. Please do not include predicted pay awards in the costing for the application.

Can I ask for funds to cover publication costs?

Yes, please see our open access policy for more information. APCs must be clearly requested in the application; grant holders cannot apply for further funds for publication once a grant has been awarded.

Can I include costs for career development and transferable skills training on grant applications?

No, ARUK expect career development and transferable skills training to be provided by the Host institution. However, if scientific training directly relevant to the proposal in question is required, reasonable costs may be requested with adequate justification and are awarded at the discretion of the Grant Review Board.

Do you pay indirect costs?

As a charitable organisation we do not pay indirect costs, which are non-specific costs charged across all projects for underpinning resources. These costs are diverse, and examples range from estates, shared IT and administration to university human resources (HR) costs and libraries.  However, grants awarded by us in England are eligible for the Charity Research Support Fund. Find out more about the CRSF and what happens in devolved nations here.

Do you pay the apprenticeship levy?

No. ARUK considers the apprenticeship levy to be an indirect cost.

Can I request recruitment costs as part of my application?

No. Alzheimer's Research UK considers the recruitment costs to be indirect, however we would happy to help you advertise for post associated with your Alzheimer's Research UK-funded grant. Contact the research team on research@alzheimersresearchuk.org

Can I claim my salary as a PI or co-applicant?

The PI cannot request salary on any of our grant schemes (other than Fellowships). Although not encouraged a co-applicant can request a proportion of their salary reflective of their estimated time involved and this should be justified in the application. However, if co-applicants have tenure or fixed term contracts ARUK would not pay towards their salaries.

The salaries of people to be fully employed on the grant such as post-docs or technicians can be requested.

Do you pay international tuition fees for PhD studentships?

No, we only pay tuition fees at the Home/EU student rate. Supervisors are welcome to recruit international PhD students however they would have to cover the difference in fees through alternative funding sources.

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